Georgetown Univerisity Business Officer, Finance & Administration - Division of Student Affairs in Washington, District Of Columbia
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Business Officer, Finance & Administration - Division of Student Affairs
Georgetown University’s Division of Student Affairs provides programs and services to support students and enrich their learning experience at Georgetown. Learning takes place in all parts of students’ lives and is centered in their academic experiences. This learning is enriched by their living environments and their engagement in a wide range of co-curricular pursuits – from community service to athletics and from student government to the performing arts. An array of services is also there to support students – to assure their health and wellness, assist with their career development, and meet a variety of personal and academic needs.
The Business Officer manages a portfolio of Student Affairs departments and provides a broad range of customer service and support to the areas served, such as ProCard allocations, requisitions, contracting, preparing journals, and financial reporting. Reporting to the Assistant Director, the Business Officer has duties that include but are not limited to:
Financial Processing & Support
Assures accurate data entry of all financial transactions.
Processes accounts payable, receivable, purchasing and payroll documents.
Conducts ProCard allocations and reconciliations on a monthly basis.
Prepares monthly and ad hoc reports and/or data extracts for departments as assigned by supervisor.
Masters and maintains understanding of GMS (Georgetown Management System / Workday) chart of account fields, values, and how they interrelate.
Reviews supporting documentation for all transactions to ensure it is attached to the transaction and complete.
Ensures transactions keyed in GMS complete as expected in a timely manner.
Participates in training for assigned GMS roles.
Human Resource Support
Serves as Human Resource Contact (HRC) for student supervisory organizations within Student Affairs.
Assists with the initiation and management of requests for hires, costing allocation changes and compensation adjustments for students.
Reviews supporting documentation for requested payroll and personnel transactions and communicates directly with departmental directors and colleagues if supporting documentation is insufficient.
Initiates HR transactions in GMS, analyzing and confirming that transactions keyed in GMS will result in the expected result.
Purchasing & Contracts
Reviews departmental requests and prepares purchase orders in compliance with University policies and Purchasing procedures.
Prepares and processes contracts as needed in accordance with University policies and purchasing procedures.
Ensures appropriate purchase procedure documentation.
Masters and maintains Knowledgeable about current University Master Contracts.
Ensures receipt of goods and resolves variances between orders and products received.
Professional Development and Participation
Develops personal goals and objectives and pursues professional growth through trainings, mentoring, and self-guided learning.
Engages personnel within the department to accomplish goals and objectives, and builds supportive relationships with divisional staff.
Actively participates on various Student Affairs and/or campus-wide committees.
Bachelor’s degree – preferably in a business-related major
Up to 2 years of financial and/or administrative experience or equivalent combination of education and experience
Proficiency in Microsoft Office Suite, with a mastery of Excel
Strong interpersonal skills, excellent communication (both verbal and written), and the ability to prioritize and perform multiple tasks simultaneously with little supervision
Detail orientation, a service focused professional demeanor, and a team orientation
Preference for experience with financial management systems
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University is one of the world’s leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world. We are a vibrant community of exceptional students, faculty, alumni and professionals dedicated to real-world applications of our research, scholarship, faith and service.
Established in 1789, Georgetown is the nation’s oldest Catholic and Jesuit University. Drawing upon the 450-year-old legacy of Jesuit education, we provide students with a world-class learning experience focused on educating the whole person through exposure to different faiths, cultures and beliefs. Students are challenged to engage in the world and become men and women in the service of others, especially the most vulnerable and disadvantaged members of the community.
These values are at the core of Georgetown’s identity, binding members of the community across diverse backgrounds.