DHS Headquarters Executive Assistant in Washington, District Of Columbia

  • Duties

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Duties
Summary

The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U. S. Office of Management and Budget (OMB) and U. S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change

This position is located in the Department of Homeland Security (DHS), Immediate Office of the Under Secretary for Management (USM).

The primary purpose of this position is serves as the primary point of first contact for their staff and responsible for a full range of administrative support and analytical duties.

Promotion Potential: This position will be filled at either the grade GS-11 or GS-12. Full performance level is GS-13.

All DHS-HQ announcements have a 5 business day open period due to the number of applications received.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Current or former federal employees, must submit a copy of your most recent SF-50 Form, Notice of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade. Examples of appropriate SF-50s include promotions, with-in grade increases. NOTE: Performance award, Realignment, and Detail SF-50s are not acceptable. Additionally, the SF-50 should show competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. (NOTE: You may need to submit more than one SF-50 to comply.)

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Responsibilities

As a Executive Assistant GS 0301 11/12, your typical work assignments may include:

  • Manages logistics for conferences, meetings, and other events, including scheduling, and sending notifications to officials.
  • Develops and modifies internal administrative policies, procedures and processes to ensure compliance and consistency with organizational policies.
  • Analyzes and evaluates a variety of plans or project proposals to identify processes needing improvement or modification.
  • Arranges appointments, determining which takes precedence, and deciding when an appointment may be interrupted, cancelled, rescheduled, etc., as necessary without prior approval.
  • Researches a wide variety of subjects to provide materials and information for briefings, correspondence, reports, papers, and executive summaries for use by the supervisor at meetings and conferences.
  • Reviews documents for manager's signature or approval for clarity, conciseness of content, tone, proper clearances and concurrences in accordance with established policy and procedures and guidance.
Travel Required

Not required

Supervisory status

No

Promotion Potential

13

  • #### Job family (Series)

0301 Miscellaneous Administration And Program

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  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. citizen to apply for this position.
  • Males born after 12/31/1959 must be registered for Selective Service
  • You must successfully pass a background investigation
  • You must submit to a pre-employment drug test
  • Current federal employees must meet time-in-grade requirements.
  • This announcement is only open to DHS employees only.
Qualifications

**Specialized Experience:

To qualify at the GS-11 level (starting salary $68,036), you must have at least one of the following: A. One year of specialized experience, equivalent to the GS-09 grade level, OR equivalent public or private sector experience. For this position, specialized experience is defined as demonstrating the ability to (1) gather information and analyzing data in support of developing solutions to problems affecting work operations in a program or program support setting; and 2) monitor deadlines to ensure meeting due dates/milestones, and briefing the supervisor on the status and outcome of projects.; OR B. A Ph.D. or equivalent doctoral degree or Three full years of progressively higher level graduate education leading to such a degree; or an LL.M., if related. (Admin and Mgmt positions only); OR C. A Combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application. **NOTE: Only graduate education in excess of the first two years may be used to qualify for the GS-11 level.

To qualify at the GS-12 level (starting salary ($81,548),you must have at least one full year of specialized experience comparable in scope and responsibility to the GS-11 level in the Federal service (obtained in either the public or private sectors) For this position, specialized experience is defined as 1) serving executive or senior staff with administrative support, planning meetings and conferences, arranging appointments, and serving as a liaison between staff members; 2) gathering information, identifying and analyzing complex issues, and developing recommendations to resolve problems of effectiveness and efficiency of work operations; and 3) analyzing internal office policies and procedures and proposes and implements improvement plans. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible). Substitution of education in lieu of specialized experience may not be used for this grade level.

All qualifications and eligibility requirements must be met by the closing date of the announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-in-grade Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service.

Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Education

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications; applicant's resumes and supporting documentation should only reflect education received from schools accredited by such institutions. Applicants can verify accreditation at the following Website: http://www.ed.gov/admins/finaid/accred/index.html .

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency (a U.S. private organization's interpretation that such education has been deemed at least equivalent to conventional U.S. education programs) with your transcript in order to receive credit for that education. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage.

Additional information

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Employee Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. (https://www.opm.gov/news/releases/2016/08/newly-established-leave-policy-gives-disabled-veterans-more-time-to-address-medical-issues-1/)

This position may be filled at the GS-11 and GS-12 level. If selection is made at the GS-11 or GS-12 level, promotion to the GS-13 level may occur without further competition.

Selectee may be required to serve a one-year probationary period Permanent Change of Duty Station (PCS) Expenses will not be paid.

Background Investigation: To ensure the accomplishment of its mission, the Department of Homeland Security (DHS) requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for TOP SECRET with SCI clearance as a condition of placement in this SPECIAL SENSITIVE position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Pursuant to Executive Order 12654 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Multiple selections may be made from this announcement.

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using a job questionnaire based on the following competencies or knowledge, skills and abilities needed to perform this job:

  • Administration and Management
  • Decision Making
  • Planning and Evaluating
  • Writing

To preview the job questionnaire and application, click here https://apply.usastaffing.gov/ViewQuestionnaire/10196735

If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you will be removed from consideration or your score will be lowered.

Consideration may be given to performance appraisals and incentive awards as an indicator of quality of prior experience. No points will be awarded.

Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the Department of Homeland Security, you are not CTAP eligible. View information about CTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under CTAP, you must be rated at a minimum score of [85] for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

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Background checks and security clearance
Security clearance

Top Secret/SCI

  • Required Documents

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Required Documents
  1. Your résumé.
  2. Your responses to the job questionnaire. https://apply.usastaffing.gov/ViewQuestionnaire/10196735
  3. Are you qualifying based on education? Submit a copy of your college transcript (unofficial transcripts are acceptable) or a list of coursework with hours completed. Prior to appointment, an official college transcript may be required.
  4. Are you current DHS employee? Must Submit: Your most recent SF-50 showing your current grade and tenure; (you may be removed from consideration if not submitted). An SF-50 showing highest (permanent) grade ever held, if different from your current grade. NOTE: Performance award, Realignment, and Detail SF-50s will not be accepted as proof of grade and tenure. Please provide a copy of your recent performance appraisal and/or incentive awards. If you are applying for a higher grade, please provide an SF-50 or SF-50s which shows the length of time in the current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s with dates that show proof of you holding the grade for at least a year) to support meeting time in grade requirements. (NOTE: You may need to submit more than one SF-50.)
  5. Are you claiming special priority selection rights under the DHS Career Transition Assistance Program (CTAP)? Submit: - a copy of your agency notice, - a copy of your most recent performance rating, and - a copy of your most recent SF-50, Notification of Personnel Action, which notes your current position, grade level, duty location and full performance level.
  6. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
  • Position title

  • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee)

  • Agency

  • Beginning and ending dates of appointment

  • You may be asked to provide a copy of your recent performance appraisal and/or incentive awards.
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on 05/23/2018.

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Paper applications and information sent by mail WILL NOT be accepted. If you cannot apply online, you may submit a paper application and the required forms. If you are unable to apply online view the following link for information regarding an Alternate Application.

Applicants must submit all required documentation to properly qualify for this position.

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Agency contact information
Kizzy Young
Phone

202-357-8716

Email

Kizzy.Young@hq.dhs.gov

Address

Department Of Homeland Security Headquarters 245 Murray Lane SW Washington, DC US

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Next steps

Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information."

We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

For more information on applying for Federal employment, please click here.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499811000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 05/17/2018 to 05/23/2018

Salary: $68,036 to $106,012 per year

Pay scale & grade: GS 11 - 12

Work schedule: Full-Time

Appointment type: Permanent